15 Combined Railway Establishment and Stores
Compensatory casual leave granted to Group C &D employees other than supervisory staff for attending on Sundays and holidays.
Special casual leave It is sanctioned for participation in sporting events/events of national importance,for scouting duties and family welfare. Special casual leave can be granted in following cases.
Administration of operative society members.
Participation in scouts .
Participation in sports activities
Participation in railway union activities etc
In bandh,curfew and national calamity.
Special casual leave available to staff for participation in Inter Railways and international Divisional Competitions-07 days
Casual Leave--A railway Servant,who has taken CL for half a day on the afternoon of a working day due to unexpected sickness or compelling grounds and he has no CL at his credit, may as an exception to general rule,be permitted to combine half a day’s CL with regular leave.
CL can not be combined with LAP
CL can not be combined with joining time.
CL can not be combined with vacation allowed for school staff.
CL can be combined with Rest, CR and Special casual leave either as prefix or suffix.
Persons with disability are granted for 04 days additional CL.
Strenuous nature of work.
Little or No period of inaction.
Period of rest less than 6 hours in cycle of 24 hours.
In 8 hours shift,no rest or relaxation of at least one hour.
Standard hours - 42 hours ( Rostered Hour of duty)
Statutory limit (Max hours) - 45 hours.
Short off case - When rest is less than 12 hours in 6 hours duty , or rest less than 14 hours in mixed of 6 & 8 hours.It is Short off for Intensive category.
Long on case - If duty is more than 8 hours, it is Long On for Intensive category.
Weekly rest not less than 30 Consecutive hrs granted to Intensive.
Period of inaction is 6 hours or more.
Standard hours- 48 hours plus 12/24 additional hours.
Statutory limit (Max hours) - 72 hours
Short off case- When rest is less than 8 hours between two spells of duty.
Long on - If duty is more than 12 hours, it is Long On for Essentially Intermittent category.
Excluded
Following staff comes under excluded catagory
a) Staff employed in confidential capacity.
b) Armed guards or other personnel subject to discipline similar to that of armed police forces.
c) Staff of railway schools
d) Staff classified as supervisory
e) Such categories of staff of health and medical department as may be specified by prescribed authority.
Standard hours- 48 hours.( Rostered Hour of duty).
Statutory limit (Max hours) - 54 hours
Short off case- When rest is less than 10 hours between two spells of duty.
Long on - If duty is more than 10 hours, it is Long On for Essentially Intermittent category.
Max duty hour of a Ministerial Staff in a week - 42 hours.
Short off-
A short off means a short period of rest between end of one rostered duty and the beginning of the following rostered duty. It is period of rest where it is less than 12 hours in a roster of 6 hours duty and less than 14 hours in a roster mixed of 6&8 hours duty in case of intensive workers.In case of continuous less than 10 hours.In case of essentially Intermittent less than 8 hours.
Essentially Intermittent - 48 hours in a week plus additional hours per week which will be subject to prescribed maximum.8 hours rest permitted between two spells of duty.
Continuous - Not more than 54 hours in a week.Short off is less than 10 hours in the case continuous workers.
Intensive - work of strenuous nature,Not more than 45 hours in a week. (Eg. Section controller).Period of rest is less than 6 hours in a cycle of 24 hours.
(a) The hours a work shall be consist of standard hours of duty as under-
(I) 42 hours in a week in case of Intensive workers.
(II) 48 hours in a week in case of continuous workers.
(III) In case of EI workers 48 hours a week plus additional hours of work per week which will be subject to the prescribed maximum.
B) Office staff are rostered for 8 hours a day including half -an hour break, i.e 7-1/2 hours a day.They enjoy weekly rest on Saturdays and Sundays as declared by administration.
Leave in IOD( Injured on leave) cases(Hospital Leave)
Hospital leave may be granted for such period as authority granting it may consider necessary on leave salary.
For the first 120 days - Equal to leave salary on average pay ( full payment will be paid) and for remaining period as that equal to leave salary on half pay leave ( Half payment will be done).
Hospital Leave shall not be debited against the leave account and may be combined with any other kind of leave Total period should not exceed 28 months.
Granted for other than Group A and Group B.
Amount of Hospital leave granted by GM is unlimited.
Conditions to grant-
A) Completed probation period
B) Completed 5 years service
C) Not due to reach the age of superannuation from service within 3 years after return from study leave.
Duration
Ordinarily 12 months at any one time, 24 months in entire service,36 months for courses leading to Ph.D degree and PG Degree in medicine.
Study leave not to be debited from leave account.
Study leave may be combined with any other leave but total period shall not exceed 28 months and 36 months for PhD and P.G degree in medicine.
Employees proceeding on study leave are entitled to House Rent Allowance and Compensatory (City) Allowance for the first 180 days of the study leave without production of any certificate
Authority competent to grant study leave
1. Ministry of Railways- Within India and Abroad
2. General Managers,in all cases of study leave within India.
3. Head of department and DRM in case of Railway servants in group C and D for study leave within India.
LAP and LHAP both will be credited during study leave w.e.f 04.01.2011
CCL may be granted to both biological as well as adaptive mother.
For two eldest serving children less than 18 years for Normal child.
In case of child with physical disability up to 40% and mentally retarded children, can avail CCL upto any age.
Max period is 2 years (730 days) during entire service for needs like examination, sickness etc.If CCL is more than 30 days,transport allowance not to be paid.
CCL may not be granted in more than 3 spells in a calender year.
CCL may not be granted for less than 05 days.
CCL Can be combined with any leave.
CCL may be granted maximum for 730 days and minimum for 05 days. For the first 365 days full salary will be paid for next 365 days 80% salary will be paid.
CCL may be granted for single male employee same as for female employees.
LAP, if taken for the purpose of child care can be converted into CCL.
No leave encashment in CCL.
Full stipend not exceeding 16 days. Half stipend on medical certificate not exceeding 20 days but with production on medical certificate.
SCRA Apprentice is given 30 days with stipend.
Paid Maternity leave is 26 weeks for women staff for the two surviving children.
A woman employee who is already a mother of 2 children is eligible for 12 weeks maternity leave for 3rd child
Period of maternity leave on account of miscarriage should be restricted to 45 days in the entire career.
May be combined with any leave but maximum upto 02 years only.
Not debited against leave account.
Can be given in Apprentice period also.
Can be given to unmarried also.
During period of maternity leave, LAP and LHAP will be credited in the account.
Paternity leave- 15 days
Can avail before 15 days of birth and upto 06 months of birth of child.If not availed it will lapse.
Maternity and paternity both Can be sanctioned in a single spell.Both leaves can commence before child berth.Both leaves can be granted to Apprentices.
Both the leaves will be granted in single spell only.
Both leaves can be granted even if the child is adopted but the age of child should be less than 01 year.
A male casual railway employee will also get paternity leave.
Dead Surplus Items
Stocks which have not been issued for 24 months and it is considered that they are not likely to utilize in railway within next two years.
Stocks which have not been issued for 24 months but they are likely to used in railway within next two years.
Target Timing for turning out Medical Relief Van (MRV) on Double exit siding - 15 min.
PREM (Participation of Railway Employees in Management)
1) Periodicity of meetings at zonal level - 03 months.
2) CEO/CRB is the Chairman of PREM at Railway board level.
3) Secretary Railway Board is the secretary of PREM meeting at Railway Board level.
Time schedule in screening for MODIFIED Assured Career Progression Scheme- Ist week of Jan and first week of July every year.
Training period of direct ESM grade III - 12 months.
For ESM level 2 recruitment-
50% direct recruitment and 50% promotional quota.
When an employee refuses promotion, he/she is debarred for 01 year.
Authority for group C( level 6) is Junior Administrative Grade Officer.
Type of Accounts used in Indian Railways- Capital & Revenue Accounts.
No of school passes issued to Railway Employee is 3 sets per year.
Within 8 kms - 01 day
More than 8 Kms and less than 1000 kms - 10 days
More than 1000 kms and less than 2000 kms -12 days
More than 2000 kms- 15 days
There is no time limit of joining leave but unutilized Joining time will be credited in LAP after 06 months. Joining time cannot be combined with Casual leave.
Pass-
Group A and B - 1 st class A pass
GP 4600 and 4200 - 1 st class pass
GP 2800 - 2nd Class A pass
GP 1900 - One 2nd class A pass in a year, remaining passes and PTOs second/ Sleeper Class( duty pass is 2nd class A pass)
Full set Privilege Pass are given to Gazetted Officers of in a Year--6.
PTO given to Gazetted Officer in a year - 4
PTO to Group D employees - 3
No of break journeys allowed in Privilage pass -No limit.
Total 04 annexures are required to be attached with chargesheet for major penalty.
Standard Forms - (Total 11 Standard Forms)
Standard form 1- Order of suspension
Standard form 2- Deeming railway Servant under suspension
Standard form 3 - Certificate to be furnished by suspended official
Standard form 4 - Revocation of suspension order
Standard form 5 - Standard form of Standard form of major charge sheet
Standard form 6 - Standard form of refusing permission to inspect documents
Standard form 7- Standard form of order relating to appointment of Inquiry officer
Standard form 8 - Form of appointment of Presenting officer
Standard Form 10 - Issued for common proceedings in DAR.
Standard Form 11- Minor Charge sheet
Standard Form 14 - Charge sheet to retired employees.
No disciplinary proceedings can be initiated against a retired Railway servant for an offence that had taken place more than 04 years before the issue of the chargesheet.
1) Censure
2) Withholding of his promotion for a specified period
3) Recovery from his pay of the whole or part of pecuniary loss caused by him. ( Note- Employee can be promoted in spite of this penalty)
4) Withholding of pass or PTOs or both.(This penalty should in no of sets only)
5) Reduction to a lower stage in the time scale of pay by one stage for a period not exceeding three years,without cumulative effect and not adversely affecting his pension.
6) Withholding of increments of pay for a specified period with further directions as whether on expiry of such period this will or will not have the effect of postponing the future increments of his pay.
MAjor penalty is imposed under Rule 9.
1) Same as serial no 6 in Minor penalties.
2) Reduction to a lower time scale of pay,grade,post or service with or without further directions regarding conditions of restoration to the grade or post or service from where which railway Servant was reduced and his seniority, pay on such restoration to the grade,post or service.
3) Compulsory retirement
4) Removal from service which shall not be a disqualification for employment under government or railway administration.
5) Dismissal from service which shall ordinary be a disqualification for employment under government or railway employment.
Total No of penalties in DAR 1968 -- 11
Inquiry and Appeal
a chargesheet is served, reply should be given under 10 days from the day, we receive chargesheet. If a punishment is awarded, appeal should be made within 45 days of receiving.
Enquiry officer is nominated under rule 9 of DAR. The disciplinary authority can also act as the inquiry officer.
Inquiry in major penalty charge sheet is not compulsory when DA decides that not to conduct enquiry.
Following persons can act a defence counselor of the employee
1) Any official of recognized railway union but shall not be a legal practitioner.
2) Any railway staff
3) No direct involvement of defense counselor in the case.
Orders against which no appeal lies
1) Any order made by President
2) Any order of interlocutory nature.
3) Any order passed by a inquiring authority in the course of the inquiry under rule 9.
Appellate Authorities
An appeal against an order is a common proceeding held under rule 13.
IPAS - Integrated Payroll and accounting system
GST-
1) GST is categorized as indirect tax.
2) Goods and Services Tax (GST) is based on Destination‐based consumption taxation.
3) GST is applicable on all contracts, Supply contracts, work contracts and service contract.
Max transfer grant is 80 percent of basic if transfer to locations are more than 20 kms. Transfer Grant is not included in income for income Tax purpose.
Max 40 percentage of pension can be commuted
HBA for 2023-24 is 7.5 percentage. The interest for HBA is recovered in maximum 180 installments.
Suspension-
1) Disciplinary authority is competent to issue privilege pass to suspended employee.
2) HRA can be deducted from the subsistence allowance of a suspended employee.
3) A suspended employee can be called to appear in a selection for promotion.
4) If a railway staff remains in police custody for 48 hrs or more, he shall be treated as deemed Suspended.
5) A suspended Railway servant will continue to be treated under suspension even when he reports sick.
6) SF 3 - Certificate to be furnished by suspended official
7) If a Railway staff is placed under suspension but only minor penalty is imposed, then suspension period will be treated as on duty.
8) If a Railway staff is under suspension, he can not be promoted although suspension is not a penalty.
For group A it is 25000 only and for class C it is 2000 only.
SPARROW( Smart performance appraisal Report recording on line window) is similar to HRMS but for appraisal of officers.
LIMBS - Legal information management and briefing system, - Effective management of court cases.
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HRMS portal can be used for withdrawal from Provident fund.
LTC can be availed in a block of four years.For this employee has to surrender passes for that year.
PU of allocations denotes object of expenditure.
PU - Primary unit
PU 27 - Final booking of stock items
PU 28 - Direct purchase for non stock items
PU 30 - Cost of electrical energy
PU 31- Purchase of fuel ⛽
PU 32 - Contractual payment
PU 33- Transfer of debit and credit from other units.
PU 72 - Centre GST
GM has the power to reappropriate funds from one PU to Other.
There are total 27 plan heads.
DRF (Depreciation Reserved Fund) is used for replacement of overaged assets.
For Approval of AAC of A category (High Value Item) items, vetting of HQ finance is required.
Accepting authority of TC above 1 Cr and upto 5 Cr will be CMM.
RRSK - Rastriya Rail Sanraksha Kosh.
AIMS - Accounting Information and Management Implementation year -2014
General finance rules - Ministry of finance.
Voted Expenditure - Requires the approval of parliament.
EBR - Extra Budgetary Resources
Sources of funding for capital expenditures in Railway
1) EBR
2) Budgetary support from central Government
3) Internal source of Indian Railways
PAC - Proprietary Article Certificate - Required to be given for purchase of an item when no other make/ brand is suitable.
Earnest Money - Earnest money/ bid security is deposited while submitting tender.
Earnest Money of unsuccessful tenders shall be refunded as expeditiously as possible as extant instructions from Railway board. The Successful bidder will have to submit a Performance Guarantee(PG) as per conditions laid down in GCC
Upto 1 Cr, 2 percentage of estimated cost.
Above 1 Cr , 2 Lakhs plus half percentage of remaining above Rs 1Cr. subject to Maximum Rs 1 Cr.
Earnest money will be retained by the railway as a part of due and faithful fulfillment of the contract and the balance to make up security deposit at the rates stipulated by the administration or will be recovered by percentage deductions from Contractors " On account" bills.
Earnest should be rounded off to nearest hundred rupees.Earnest money is applicable for all mode of tendering.
If an offer is received without EMD, This offer will be rejected.
For Start up ,earnest money is not applicable. Department of Industrial policy and promotion (DIPP) declares start up.It works under ministry of commerce and Industry.
Labour Cooperative Societies shall submit only 50% of above Bid Security
Security Deposit:
The contractor must provide a security deposit equal to 5% of the total contract value.
The Bid Security submitted along with the tender will be treated as part of the Security Deposit to ensure proper and faithful completion of the contract. The balance amount of Security Deposit will be recovered from progressive bills @ 6% of the bill amount till it reaches 5% of the contract value.
However, if the contractor provides the full Security Deposit, or a part of it equal to or more than the Bid Security amount, in the form of cash, term deposit receipt, or an irrevocable bank guarantee from a scheduled commercial bank in India, the Railways will return the Bid Security to the contractor.
Presenting officer will be appointed by Disciplinary Authority in major penalty cases
Bronze pass to SG grade.
45 days - Time limit for appeal against any penalty
Max ex gratia payment in case of death - 25 Lakhs.
Maximum amount of DCRG paid to Railway Employee at time of Superannuation- 25 lakhs
Gratuity for an employee of 33 years service - 16.5 months emoluments or 25 lakhs whichever is minimum.
GFR - General finance rule - 2017
Highest precedence in discharging financial power in railway.
For group A and B
Review of service -
If joins before 35 years of age - Review will be done after age of 50 years.
PL no - Price list number. Maintained in Account department.
PL No ( Price ledger no )- 8 digit code
First two digits - Major group
Third and fourth digits - Sub group
Fifth, sixth and seventh( Serial no of item) - Part C
Last digit of PL Number - Check digit -Part D
To ensure integrity and devotion to duty of staff under his control.
Charged Expenditure - no need of parliament approval .eg. Salary, allowance and pension. Pay & allowances of CAG and Any award declared by court of law comes under charged expenditure.
Voted Expenditure - Parliament approval required
Both the expenditures are taken from consolidated fund of India not from contingency fund.
SF 7 - Appointment of enquiry officer.
ANUBHAV - Retired employees can share their experiences.
President of India can cut pension of an employee .
Nadal 's formula - derailment coefficient depends on flange angle and coefficient of friction.
Max working hours in workshop are imposed by Factory act 1948.
According to the Factories Act, 1948 no adult worker shall be allowed to work in a factory for more than 48 hours per week or 9 hours per day.
Long on - If period of duty is
1) more than 8 hours for Intensive
2) more than 10 hours for Continuous
3) more than 12 hours for Essentially Intermittent
It is called Long On.
Supplementary Estimate
An item of work connected with the main work can be added to the estimate through supplementary Estimate.
Security deposit ( SD) is also 5 percent. This amount will be be deducted from bills and will be kept with Railway.It will be released after guarantee period. This amount will be deposited after issue of LOA.
Deposited before release of first on account bill in cash or Term Deposit Receipt issued from Schedule Bank.
Or
May be recovered at rate of 10% of the bill amount till the full Security Deposit is recovered.
SD money will be retained upto 60 days from completion certificate including maintenance period
Variation
Major
Variation in quantities till 25% is allowed with same rate awarded.
Can be done by authority who signed the contract provided there is no vitiation.
In case variation in quantities beyond 25% to 40% - Rate will be reduced to 2% of initially accepted rates.
In case variation in quantities beyond 40% to 50% - Rate will be reduced to 4% of initially accepted rates.
Beyond 50% - 4% less of accepted rate with finance concurrence.
Subsidiary aggreement to be drawn and signed.
Minor Variation
If the variation in total value is less than 1% of contract value,then it is minor Variation.
Variation beyond 150% of the contract value ( either increase or decrease) requires the sanction of GM.
Completion report- is to compare the cost of work actually constructed with those provided in the last sanctioned estimate
Administrative Approval-
Administrative Approval of competent authority for incurring Expenditure is accorded at the stage of 'Abstract Estimate’.
Revised Benchmark of APAR for grant of MACP - Very Good.
APAR of employees in Level 1 was introduced from year 2018-19.
Fees for making application before CAT ( Central Administrative Tribunal) - 50 rupees.
Compassionate Ground Appointment
1) Time limit for compassionate ground Appointment is generally 5 years from date of occurrence. Cases after 5 years (upto 20 years) may be considered by DRM. Beyond 20 Years only GM may consider.
2) In case of minor son/daughter, application for appointment on compassionate ground should be submitted within 2 years from the date of attaining majority.
3) What is the lower age limit for CGA normally?-- 18 Years
4) GM is the competent authority to approve appointment of spouse on compassionate ground in case of RRB selected candidate dies before completing pre-requisite training.
5) GM is competent to consider a request to grant compassionate ground Appointment in case of missing Railway employee but no CGA application will be entertained if the service of missing Railway employee is more than 2 years from date of missing.
6) GM is competent to consider a candidate for compassionate ground appointment in GP 4600/- .
7) CPO is the competent authority to monitor to set right the difficulties/delays in providing appointment on compassionate ground at Headquarter level.
8) DRM is competent to grant age relaxation in making appointments on compassionate ground to a candidate for level 6 of 6Th Pay Commission.
9) Highest priority for compassionate appointment - Dependent of staff becoming permanently disabled (crippled) in the course of duty.
10) The children of the second wife of a deceased railway employee can also be considered for compassionate appointment – even when the first wife is alive.
11) Compassionate appointment cannot be denied to the dependent of a compassionate ground appointee who dies while undergoing training.
12) If widow/wive not possessing requisite minimum educational qualification, then she can be considered for job in level 1 with some on job training.
13) Widow/wife who is considered for compassionate ground appointment will be given maximum 04 chances to qualify in suitability test.
Employee contribution towards NPS is 10% of basic pay + DA.
Maximum commutation of pension = 40% of pension ×12×Relevant Age Factor.
Commuted portion of pension is restored after 15 years.
Time limit for appeal under DAR is 45 days.
Chairman of staff benefit fund in zonal railway is Principal CPO.
Sanction of excess over original sanctioned cost( abstract cost) due to reasons other than price escalation can be done by zonal railway upto 20%.
GeM is a platform for purchase of all the Govt. Departments.in GeM purchase CRAC is Consignee receipt and acceptance certificate.
Tender committee and accepting authority for single tender is one step above Normal tender.
Powers to dispense with tenders and accept quotation for works valuing 10 lakhs rests with HOD.
As per GCC, in case of works contract, quantities operated more than 125% but below 140% will be paid at the rate of 98% of accepted rates.
Financial and Technical eligibility not required for works upto 50 lakhs.
Tender notice period
A) 21 days upto value of 01 Cr without financial concurrence and 14 days with financial approval of SAG is required in both cases.
B) In case of limited tender, tender notice period should not be less than 14 days.
Limited Tender-
Power to call tenders from approved list of contractors.
Upto 50 lakhs - JAG/SG
50 Lakhs to 1.5 Cr- DRM/ADRM/CWM( in SAG)
1.5 Cr to 7.5 Cr - PHOD/CHOD
Full Powers - CAO/CN
No of contractors in the approved list - 10
Plan head is created for Works Expenditure
New line - plan head 11
Staff welfare - Plan head 51 (Note- Work related to Health unit is a part of Staff Welfare)
Passenger welfare - Plan head 53
Electrification - plan head 35
M & P- Plan Head 41
Store Expenses- Plan head 71
HRD/Training- Plan head 65 (Plan Head Coordinator is PCPO)
Staff Quarters Works - Plan head 42
SF 8 - Appointment of Presenting officer.
Voted expenditure - Sanctioned after voting in parliament.
Charged expenditure - Only discussed in parliament not voted. Eg Salary
Both voted and charged are met from consolidated fund of India.
Prior permission of president required for contingency fund.Contingency fund is not a fund, this is an imprest.
Vigilance awareness week 2023 was celebrated from 30th October to 05th November 2023
Colour of II Class A pass - Yellow
Employer's contribution in NPS is 14%.
Maximum amount of Personal Computer Advance (PCA) to Railway employee is rupees 50000/-.
Funds for PCA is received through civil grants.
RLDA- Rail Land Development Authority
Compensatory casual leave should be availed within 30 days of duty for which compensation is required.
As per master circular 47, closed holidays available for open line staff in a year= 12
ABC analysis - tool for store management. Value and volume analysis.
Correct order in Accounting classification
Source/ Plan head/ Sub head/Primary unit
Powers of Railway Board
Railway board has full power of transferring the provision from one sub head to another by a formal order of Re appropriation.
Under grant no 16 , no appropriation of funds is permissible between Capital, Railway funds and revenue.
In Charged Expenditure there are no restrictions on the power of railway board to transfer provisions from one sub major head to other sub major head by a formal order of Re appropriation.
Re appropriation is also called Redistribution.
Prior Finance Concurrence is required for Re appropriation.
Sanction order of Re appropriation should be granted from Budget VPN ( Virtual Private Network) or VeRBS ( VPN enabled Rail Budget System through re appropriation Module only)
Re appropriation of works involve material modification of Rs 2.5 Cr and above requires approval of Railway board.
Re appropriation of funds for booking expenditure of left over works to a work not appearing in the LAW book is to be revived first and then only sanctioned by GM
Re appropriation not permitted by Railway Board-
One source of finance to another source of finance.
Revenue to capital or Vice Versa
Voted to Charged or Vice Versa
One Major head to Other Major Head
One grant to other.
Re appropriation from one plan head to other can be done by Railway Board.
Re appropriation from one source to another within same plan Head can be done by Railway Board.
Primary Unit( PU)
Primary unit of allocation denotes object of expenditure.
PU 20- Leave encashment to serving railway servant
PU 02 - Dearness Allowance
PU 25- Children Education Allowance.
PU 27 - Purchase of Stock Items
PU 32- Contractual payment.
PU 12 - Night Duty Allowance
PU 1 to 16 are generally called as Staff expenditure.
No of School passes issued to a Railway employee per child - 03.
Fee to be paid for making application before CAT - 50 rupees
Employee contribution to NPS - 10% of (Basic Pay + DA)
Employee contribution to NPS - 14% of (Basic Pay + DA)
NPS was started on 01.01.2004.
Formula for Commutation= 40% of Pension × 12× Relevant Age factor.
Allocation No 8 digits--
First two digits-Source of fund
Second Two Digit - Plan head ( Minor Head)
Next Two Digits - Detailed head
Last two digits--Primary unit
Examples of Source of Finance
RRSK - 29
Capital Fund - 25
Capital- 20
DRF - 21.
Examples of Plan head -
New Lines - 11
S&T Works- 33.
Gauge Conversion- 14
Rolling Stock- 21
Staff Welfare - 51
Machinery & Plant -41
Training/ HRD- 65
Electrification Project - 35
DCRG ( Death cum Retirement Gratuity)
It is paid after death or retirement.
For Retirement Gratuity 5 years of minimum Qualifying service is required.
For Death gratuity there is no minimum qualifying Service.
Calculation of DCRG
(Basic pay + DA)× Qualifying Service ( max 33)/ 2
Subject to max 25 Lakh.
As per GCC- In a work Contract, Quantities operated more than 125% but less than 140% will be paid at the rates of 98% of accepted rate.
Variation beyond 150% of the contract value requires the sanction of GM.
Retirement case-
Railway employees on retirement are permitted to retain Railway accommodation for a period of 04 months on payment of normal rent and next 04 months on double the rent of normal rent( on education or sickness ground).
Death Case -
Family of Railway employee who died while in service, may be permitted to retain Railway accommodation on payment of normal rent for maximum period of 24 months, if he doesn't own a house at place of posting.
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Partial Withdrawal from NPS
1) Subscribe should be in NPS for three years.
2) Withdrawal amount should not exceed 25% of contribution made by subscriber.
3) Only three withdrawal permitted.
4) Withdrawal request is offline through Nodal officer/ POP.
Financial limit of JAG officer
With Finance Concurrence 5 Lakh per case for quotation work as per model SOP 2018.( Annual limit 60 lakhs) Minimum 3 offers should be collected for this.
Without finance concurrence upto 2 lakhs (Annual limit 10 lakh).
JAG/SG can accept tenders upto 4 crores.
MSOP 2018-
1) As per Model MSOP 2018, Part A is works matter.
2) In MSOP,if it is not mentioned regarding finance concurrence, then Finance concurrence is required.
3) SOP is highest in order for discharging financial power in Railway.
4) GM has Negative Powers in MSOP 2018.It means GM needs approvals of Railway Board for major works/sanctions.
ABC analysis of Inventory
ABC analysis of inventory management means - Selective control of high value items
A catagory is High annual consumption value item, B is lower value and C is of lowest value.
Store Department is nodal department for scrap disposal.
The overall effectiveness of Inventory Control in Indian Railways for the Stores Transactions is judged with reference to Turn Over Ratio (TOR).
Rate Contract
The contract in which government can procure any no of specified items at fixed unit rate during period of currency is called Rate Contract.Rate contract is generally done in store contracts.
Chief Public Relations Officer is assigned the task of publishing tender notice in newspaper.
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GFR - General Financial Rules.
Officer from Store Department is convener of the tender committee in store purchase contract.
A railway servant shall be deemed to have been placed under suspension by an order of competent authority if he is detained in custody for a period of 48 hours.
Railway Board is the sanctioning authority for any excess above 25% due to change of scope.
For Safety category items Vetting of Non Stock indent is not required upto 10 Lakhs.
Contribution made for NPS during suspension - Nil.
First two digits of works expenditure classification indicates- Source of Financing
180 Days- Maximum leave that shall be granted at a time to a Railway servant.
HRA allowance- will be paid to both Husband and Wife, even if they are living together at same station.
CEA (Children Education Allowance) -
1) Hostel Subsidy and Children Education Allowance both can be claimed together.
2) Children Education Allowance is paid at double of normal rate for Divyang Children and upto age of 22 years.
3) Reimbursement of Children's Education Allowance is to be done on completion of the financial year.
4) CEA can be paid upto 3 Childrens.
5) PU 25- Children Education Allowance.
6) Upper age limit for CEA -20 years or upto 12 th class.
7) Upper age limit for disabled child it is 22 yrs.
Appellate authority
Appellate authority can
1) Confirm the penalty
2) Reduce the penalty
3) Propose to enhance the penalty.
Leave Encashment -
Max 6 encashment can be done in entire career excluding retirement. Leave Encashment is allowed upto 10 days. (Total 60 days )
An order of suspension made it deemed to have been made shall not be valid beyond 90 days unless fresh extension is given.
A pensionable Railway servant shall retire on the date of superannuation even if he is under suspension.
If disciplinary proceedings have to be initiated against a retired Railway servant, it cannot be done without the sanction of the President (subject to other conditions)
Max maternity leave - 180 days.or 26 weeks
CL can be prefixed or suffixed with Restricted Holiday.
CL and LAP can not be clubbed.
Deposit work -
Work done by Railway, the cost of which is met out of funds from non Railway sources.
Invalid Pension-
If a person retires from service on account of mental or physical incapability, he is granted Invalid pension.
Depreciation Fund -
Used for replacement of Assests.
Tenure of Loan Period of House building advance - 60 months
ARPAN - Advance Railways Pension Access Network- solve grievances by Railway pensioners
CPGRAM - Centralized Public Grievances Redress and Monitoring System.
Rate Contract is generally used in Store Contracts.
Technical sanction-
Given at the stage of Detailed Estimate.
In a year three National Holidays are given to Railway employees.
Part 1 of Audit Inspection Report pertains to more important matters in that report.
Financial appraisal of projects is worked out using DCF technique.( Discounted Cash Flow).
Railway budget is merged in union budget in fy 2017-18. After merger Railway did not pay dividend to government.
PNM (Permanent negotiating Machinery) - Forum in railway for resolving the disputes and differences arising between the administration and staff.
PNM function at three levels in Indian Railways.
GM is the Chairman of PNM at Zonal Railway.
Agenda of PNM meeting should be given in 07 days advance by union.
Validity of year ending privileged pass - 5 months
Total no of family members and dependents allowed in a Single privileged pass--- 5
Following fields are available in the basic module of HRMS
1) Gender
2) Adhar card details
3) PAN card details.
After attaining age of 80 - 20 percent of additional pension
After age of 85 year - 30 percent additional pension
After 90 years - 40% additional basic pension.
After 100 years -- 100% additional basic pension
Max permissible commutation of pension admissible - 40% of pension.
Short Off
Less than 10 hrs - Continuous
Less than 8 hrs - Essentially intermittent.
Working period
Intensive - Not more than 45 hrs.
Continuous - Not more than 54 hrs.
20 yrs - Minimum service for voluntary retirement.
After 30 yrs of service any staff can take voluntary retirement after giving 3 months notice.
Budget -
1) A statement of estimated annual receipts and expenditure either on capital account or revenue account.
2) The Annual Budget is to be submitted to Parliament in which form of Demands for Grants.
Rent and conservancy charges depend upon Plinth area and type of quarter.
Sanction of Variation in Contract depend upon
1) Availability of estimate provision
2) Availability of adequate funds.
3) Ensuring reasonability of rate.
Limited tender-
For inviting limited tenders, there should be an approved list of at least 10 agencies.
Audit Notes -
Part 1 - More important and serious matters on items noticed by audit during their inspection of initial records in executive offices.
Part 2 - Minor and routine matters on items noticed by audit while checking records of Account office.
Internal Audit is carried out by Accounts and Executives.
Grants distributed by Railway board to Zonal Railways - Allotment
Bills recoverable - It is preferred by Railways on other parties.
Bill is a document through which claim is preferred.
Revised Estimate is prepared when work can not be completed within its original sanctioned cost.
Work Charged Posts - Creation or extension of these posts can be done only from specific provision in the sanctioned estimate.
Operating ratio - It indicates financial performance of a Zonal Railway. It is ratio of working expenses to earning.
IRFC - It is the major source of funding for rolling stock in Railway.
50 percent - Subsistence allowance can be increased if suspension exceeds 3 months due to administrative reasons.
PHOD/ CHOD - Non Stock demand above 45 Lac is approved.
5 Lakh - Financial limit of JAG officer in case of work under quotation.
A Catagory AAC - Vetting of HQ finance required.
Lead Time - Term used for time elapsed from date of realisation of need of recoupment to the physical receipt of material.
180 days - Max period of Suspension can be extended.
5 days - Minimum period of CCL.
250 rupees per day - fine can be imposed on CPIO for giving misleading information.
Budget - A statement of estimated receipts and expenditure of the government.
QCBS - Quality and Cost based selection.
Grant no 85 - The expenditure of railway .
Abstract Estimate - Administrative approval of CA for incurring expenditure is accorded at this stage.
7 day - Minimum notice period for quotation.
As per GCC- minimum qualifying criteria for contractor Authorised Engineer - Graduate engineer with 3 years of Experience.
PCPO - Chairman of Staff benefit Fund at HQ level.
An employee can not be promoted when he is under punishment of withholding of increment for a specific period with permanent effect.
Retention of Quarters-
1) After transfer, retention of railway quarters is allowed for two months on normal rent.
2) In case of punishment of compulsory retirement, retention of 04 months on normal rent is permitted.
3) In case of death of Railway staff, his family can retain quarter for 24 months on normal rent.
4) Post‐retirement complimentary passes can be disallowed as per provisions in the Railway servants (Pass) Rules for unauthorized retention of railway quarters.
Max suspension period is 90 days unless extended after This period can be extended upto 180 days after review.
If any movable property transaction exceeds the two months basic, government must be informed.
Presenting Officer - Custodian of listed document in a Departmental enquiry.
Disciplinary authority - will take decision whether charges have been established before passing final orders.
2.5 Cr - Power of GM to sanction under plan head 16.
Variation beyond 150% of the contract value - Requires sanction of GM.
PU denotes object of expenditure.
Pink Book - Issued by Railway Board.
Earnest money of successful tenderer gets converted into Security Deposit.
After retirement, a chargesheet to an employee can be given by President only.
Technical Sanction - Detailed Estimate.
Bibek Debroy Committee - Recommended for merger of Railway Budget to general budget.
Law Book - Costing below Rs 5 Cr
Pink Book - Equal or greater than Rs 5 Cr
Currency of umbrella project - 02 years.
Volume II - New proposals of individual works.
As per minimum wages act 1948- Wages of schedule employments should be reviewed at intervals of 5 years.
Penalty for intoxication under sec 172 of Railway act is prescribed for intoxication.
Railway Servant (Discipline and Appeal) rule 1968 (Total Rules-31)
1) have been made under provisions of Article 309 of constitution.
2) Date of effect of DAR - 01 Oct 1968.
3) Rule 4 - Authorities competent to place a railway servant under suspension.
Rule 5 - Suspension
4) Rule 6 - Minor and Major Penalties details.
5) Rule 9 - Procedure for imposing Major penalties. Inquiry officer is nominated under rule 9.
6) Rule 14 - Special procedure in certain cases. (Removal from service can be done)
Under Rule 14(ii) of D&A rule 1968 - Inquiry is not mandatory.
Rule 17 - No appeal can be made
7) Rule 18 - An appeal can be made against chargesheet
8) Rule 25 - Revision
9) Rule 25 A- Review (President may any time review any order passed under D&R Rules).
10) Under Rule 26 --Any order/notice, shall be served in person on the Railway servant or by registered post.
11) D& R Rules not applicable on Apprentices.
Railway Service (conduct) Rules 1966 ( Total 25 Rules)
3. General. -- (1) Every railway servant shall at all times-
(i) maintain absolute integrity
(ii) maintain devotion to duty;
(iii) do nothing which is unbecoming of a railway servant.
Rule 3(2) (i) of railway conduct rules- (for supervisors) -- Every railway servant holding a supervisory post shall take all possible steps to ensure the integrity and devotion to duty of all railway servants for the time being under his control and authority.
RULE 3A - Promptness and Courtesy -- No Railway servant shall— (a) in the performance of his official duties, act in a discourteous manner; (b) in his official dealings with the public or otherwise adopt dilatory tactics or willfully cause delays in disposal of the work assigned to him.
Rule 3C - Prohibition of sexual harassment of working women.
Time limit given to a male employee to reply against compliant of sexual harassment.- 7 Days
Rule 6- A gazetted officer cannot remain the office bearer of the Railway Union.
Rule no 13.- Gifts. (1) Save as provided in these Rules, no Railway servant shall accept,or permit any member of his family or (any other person acting on his behalf) to accept, any gift.
Rule no 15 - Private trade or Employment
Rule no 15 A- Sub-letting and vacation of Government accommodation.
Rule no 18- Submission of returns of assets and liabilities of movable and immovable property is mentioned.
Rule 21--Restriction regarding marriage.
Rule no 22A --No railway servant shall employ a child below 14 years.
Rule no 23-- The power of interpreting conduct rules is reserved to president.
Max period of continuous leave - 5 yrs including max period of absence.
7 day - minimum notice period for obtaining quotation in sealed envelopes.
Running staff - Continuous
MACP started - 01.09.2008
There are 3 Metal Pass for Officers
1) All Officers from Junior scale Officers to SAG Grade Officer - Bronze pass.( ADSTE to Sr DSTE)
Example- ADRM- SAG Grade
2) Silver Pass.- HAG Grade ( DRM,PCSTE,PCOM,PCME)
3) Gold pass - (GM,CRS,Members of Railway board, Director IRISET etc.)and above.
Colour of Paper Pass -
Red - Second Class
Yellow - Second class A
Green - First class
White - Gazetted Pass
Complimentary Pass --
20 yrs service for complementary passes.
Complementary pass may be issued to a widow whose husband is missing or dead.
Validity of half set Complimentary Pass is 05 Months.
Application for settlement pass should be submitted within 1 Year from the date of retirement/death.
Completion certificate - 06 months.
AAC - finance concurrent required for Cat A items.
Pre Bid Conference- In tenders having advertised value more than Rs 50 Crore or as mentioned in the tender document, Railway shall conduct Pre Bid Conference(s) with the prospective bidders.
Technical Eligibility Criteria:-
The tenderer must have successfully completed or substantially completed any one of the following categories of work(s) during last 07 (seven) years.
(i) Three similar works each costing not less than the amount equal to 30% of advertised value of tender.
(ii) Two similar works each costing not less than the amount equal to 40% of advertised value of tender.
(iii) One similar work costing not less than the amount equal to 60% of advertised value of tender.
Financial Eligibility Criteria:
The tenderer must have minimum average annual contractual
turnover of V/N or ‘V’ whichever is less; where
V= Advertised value of the tender in crores of Rupees
N= Number of years prescribed for completion of work for which bids have been invited.
The Payment of Wages Act,1936--The total deductions which may be made from the wages of an employee, including payments to co‐operative societies, fines, absence from duty or damages.
Periodical Medical Examination of serving Railway employees who are classified as A1, A2 and A3 should be held Once every 4 years from the date of appointment till 45 years of age, then once every 2 years till the age of 55 years and thereafter annually.
For appointment in in Indian Railway, A candidate must be Citizen of India, Nepal or Bhutan.
Appointing Authority of Group D in level 1--Junior Scale Officer
Maximum tenure of instructor--8 yrs.
Pre-selection coaching for SC and ST for Group B selection- 3 to 4 weeks.
PCPO is competent authority to nominate JAG Committee and approval of panel for appointment of scout and guides in level 1.
Authority to appoint CRS- Central govt.
CORE--Central Organization for Railway electrification
CTSE-- Cashless Treatment Scheme in Emergency.
Mximum incentive increments given to any sports person in his entire career--05.
DR Quota in GDCE--25 Percent.
Promotion Quota in LDCE/GDCE- Promotion for grant of MACP.
INDIAN RAILWAYS – STRUCTURED & COMPREHENSIVE NOTES
1. LEAVE RULES
1.1 Leave on Average Pay (LAP)
Credited @ 2.5 days per completed calendar month of service.
Maximum LAP at a time: 180 days (if available in account).
Encashment: Maximum 6 times in entire service (excluding retirement), total 60 days.
. 30 days LAP must be available in account for leave encashment.
. LAP, if taken for the purpose of childcare can be converted into CCL.
. LAP can be encashed max 6 time and total 60 days in entire service.
. CL can not be combined with LAP.
. Minimum Authority to sanction LAP/LHAP upto 45 days to non Gaz staff working--Sr Scale.
. LAP and LHAP both will be credited during study leave w.e.f 04.01.2011 as well as maternity leave.
. Maximum amount of LAP encashment -300 days (from date of 01.07.1997).
1.2 Leave on Half Average Pay (LHAP)
Credited in advance @ 10 days each on 1st January and 1st July.(For school staff also)
No limit on accumulation.
Can be availed on medical certificate or private affairs.
Maximum LHAP in one spell: 24 months.
Total LHAP in one spell including combination with other leave shall be less than 24 months.
LAP and LHAP both will be credited during study leave w.e.f 04.01.2011.
LAP and LHAP both will be credited during study leave as well as maternity leave.
There is no limit on its accumulation for LHAP.
The amount of LHAP that can be availed in one spell even if it is combined with any leave shall be less than 24 months.
LHAP can be granted on medical certificate or on private affairs.
LAP & LHAP credited during maternity leave.
1.3 Casual Leave (CL)
Cannot be combined with LAP, Joining Time, or Vacation (school staff).
Can be combined with Rest, Compensatory Rest (CR), and Special Casual Leave as prefix/suffix.
Half-day CL may be combined with regular leave as an exception if no CL is at credit.
CL can be prefixed/suffixed with Restricted Holiday.
1.4 Compensatory Casual Leave (CCL – Compensatory)
Granted to Group C & D employees (excluding supervisory staff) for attending duty on Sundays/Holidays.
Must be availed within 30 days of the duty performed.
1.5 Special Casual Leave
Granted for:
Participation in sports events, scouts, union activities, family welfare, national calamities, bandh/curfew.
Administration of cooperative societies.
Scouts & Guides: up to 30 days.
Inter-Railway/International competitions: 7 days.
1.6 Leave Not Due (LND)
Maximum 360 days in entire service.
Sanctioned only on medical grounds.
Can be sanctioned on medical grounds if employee is not having LAP or LHAP balance.
only Half pay is paid during Leave not due. This leave is overdraft of LHAP.
1.7 Extraordinary Leave (EOL)
Granted when:
No other leave is admissible.
Other leave admissible but employee applies for EOL in writing.
For pursuing studies certified to be in public interest.
Maximum: 5 years (including absence).
No leave can be added to EOL.
No NPS contribution by Employer during EOL, but Employee can contribute if he wish.
1.8 Hospital Leave (IOD Cases)
Applicable to non-Group A & B employees.
First 120 days: Full pay.
Remaining period: Half pay.
Not debited to leave account.
Can be combined with any leave.
Maximum period: 28 months.
GM can grant unlimited hospital leave.
1.9 Study Leave
Conditions:
Completion of probation.
Minimum 5 years of service has been completed.
Not due to retire within 3 years after return.
Authority competent to grant study leave
1. Ministry of Railways- Within India and Abroad
2. General Managers,in all cases of study leave within India.
3. Head of department and DRM in case of Railway servants in group C and D for study leave within India.
LAP and LHAP both will be credited during study leave w.e.f 04.01.2011
Duration:
Normally 12 months at a time.
24 months in entire service.
36 months for PhD / PG Medical courses.
Not debited to leave account.
Can be combined with other leave (total max 28 months / 36 months).
LAP & LHAP credited during study leave (w.e.f. 04.01.2011).
Authorities:
Ministry of Railways – India & Abroad.
GM – Within India.
HOD/DRM – Group C & D within India.
1.10 Child Care Leave (CCL – Child Care)
Applicable to female & single male employees.
For two eldest children below 18 years.
For Divyang child (≥40%) – no age limit.
Maximum: 730 days in entire service.
Pay: First 365 days – 100%, next 365 days – 80%.
Minimum 5 days, maximum 3 spells per calendar year.
Can be combined with any leave.
Transport allowance not payable if CCL exceeds 30 days.
LAP taken for child care can be converted to CCL.
1.11 Maternity Leave
26 weeks for first two surviving children.
12 weeks for third child.
45 days for miscarriage (entire career).
Can be combined with any leave.
Not debited from leave account.
Applicable to apprentices & unmarried women.
1.12 Paternity Leave
15 days.
Can be availed 15 days before birth and up to 6 months after birth.
Applicable to adoption (child <1 year) and male casual employees.
Granted in single spell.
1.13 Leave to Apprentices
Full stipend: 16 days.
Half stipend on medical certificate: 20 days.
SCRA apprentices: 30 days with stipend.
2. HOURS OF EMPLOYMENT REGULATIONS (HOER)
PCPO is empowered to grant permission to change the classification of Railway Employees under HOER.
HOER is applicable for casual labourers also but RPF staff is not included in HOER.
Intensive
Nature: Strenuous, little/no inaction.
Rest < 6 hours in 24-hour cycle.
Standard hours: 42 hrs/week.
Maximum: 45 hrs/week.
Long On: >8 hrs duty.
Short Off: <12 hrs rest (6-hr roster) / <14 hrs (mixed roster).
Continuous
Standard: 48 hrs/week.
Maximum: 54 hrs/week.
Long On: >10 hrs duty.
Short Off: <10 hrs rest.
Essentially Intermittent
Inaction ≥6 hrs.
Standard: 48 hrs + additional.
Maximum: 75 hrs/week.
Long On: >12 hrs.
Short Off: <8 hrs rest.
Excluded Category
Confidential staff.
Armed guards.
Railway school staff.
Supervisory staff.
Certain medical staff.
Ministerial staff: 42 hrs/week.
Running staff: Continuous.
3. DISCIPLINE & APPEAL RULES (DAR – 1968)
3.1 Minor Penalties
Censure.
Withholding promotion.
Recovery of loss.
Withholding pass/PTO.
Reduction by one stage (≤3 years, no cumulative effect).
Withholding increment.
3.2 Major Penalties (Rule 9)
Reduction in rank/grade/post.
Compulsory retirement.
Removal from service.
Dismissal from service.
3.3 Inquiry & Appeal
Reply to chargesheet: 10 days.
Appeal period: 45 days.
Enquiry Officer appointed under Rule 9.
Defence Counsel: Railway staff or recognized union official (not legal practitioner).
3.4 Suspension
Deemed suspension if custody exceeds 48 hours.
Valid for 90 days, extendable up to 180 days after review.
Subsistence allowance can be increased by 50%.
Can act as Defence helper in suspension.
Under every review,suspension can be extended not more than 180 days
4. FINANCE & BUDGET
4.1 Expenditure
Voted: Requires Parliamentary approval.
Charged: No voting (Salary, pension).
Both met from Consolidated Fund of India.
4.2 Budget
Statement of estimated receipts & expenditure.
Railway Budget merged with Union Budget in 2017–18.
4.3 Re-appropriation
Also called Redistribution.
Prior finance concurrence required.
Not permitted between:
Capital & Revenue
Voted & Charged
One Grant to another
One Major Head to another
5. WORKS, CONTRACTS & TENDERS (GCC)
5.1 Earnest Money (EMD)
Up to ₹1 Cr – 2%.
Above ₹1 Cr – ₹2 lakh + 0.5% excess (max ₹1 Cr).
Mandatory for all tenders (except Startups).
LCS – 50% EMD.
5.2 Security Deposit
5% of contract value.
Deducted @10% from bills if not deposited upfront.
5.3 Performance Guarantee (PG)
5% of contract value.
To be deposited within 21–60 days of LOA.
Released after 1 year of completion. For release of PG, Finance concurrence is not required
PG Money should be submitted within 60 days from date of issue of LOA.
Performance guarantee is 5 percent of Contract value. After issuing of LOA, work is started. Within 21 days from start of work PG shall be deposited.
Purpose of PG - Contractor completes the work as per contract conditions.
5.4 Variations
≤25%: Same rate.
25–40%: 2% less.
40–50%: 4% less.
150%: GM sanction required.
6. PENSION & NPS
Maximum commutation: 40%.
Restoration after 15 years.
Employee contribution: 10% (Basic + DA).
Employer contribution: 14% (Basic + DA).
Maximum DCRG: ₹25 lakh.
Additional pension:
80 yrs – 20%
85 yrs – 30%
90 yrs – 40%
7. PASSES & PRIVILEGES
Group A/B – 1st Class A pass.
GP 4600/4200 – 1st Class.
GP 2800 – 2nd Class.
School Pass: 3 sets per child/year.
Validity of year-ending pass: 5 months.
No of dependents in privilage Pass-5
In case of death of Group A & B officers after completion of 20 years of service, sets of passes per year is permissible to the widow-1 and half sets per year
8. IMPORTANT PORTALS & SYSTEMS
HRMS – Service records, PF.
SPARROW – APAR for officers.
ARPAN – Pensioner grievances.
LIMBS – Legal case management.
IPAS – Payroll & accounting.
GeM – Government procurement.
Technical Eligibility Criteria:-
The tenderer must have successfully completed or substantially completed any one of the following categories of work(s) during last 07 (seven) years.
(i) Three similar works each costing not less than the amount equal to 30% of advertised value of tender.
(ii) Two similar works each costing not less than the amount equal to 40% of advertised value of tender.
(iii) One similar work costing not less than the amount equal to 60% of advertised value of tender.
Financial Eligibility Criteria:
The tenderer must have minimum average annual contractual
turnover of V/N or ‘V’ whichever is less; where
V= Advertised value of the tender in crores of Rupees
N= Number of years prescribed for completion of work for which bids have been invited.
Pre Bid Conference- In tenders having advertised value more than Rs 50 Crore or as mentioned in the tender document, Railway shall conduct Pre Bid Conference(s) with the prospective bidders
Audit Notes -
Part 1 - More important and serious matters on items noticed by audit during their inspection of initial records in executive offices.
Part 2 - Minor and routine matters on items noticed by audit while checking records of Account office.
Teaching Allowance of group A officer- 24% of basic pay
3 Years - Age relaxation to OBC through Direct recruitment by RRB
You are eligible for making a partial withdrawal request from own contribution only if you have been an NPS subscriber for at least 3 years (from the date of your joining NPS).
Employed sons above the age of 21 years cannot be included in the privilege pass of a Railway servant.
If the value of movable property of the employee is less than his two months’ basic pay. then it is not necessary to inform administration.
percentage of vacancies is reserved for ex‐servicemen for the release of Group C-10 percent
How much percentage of SC/ST candidates are reserved while recruitment- 15%/7.5%
Percentage of seats reserved for Backward Classes - 27%
Difference between two consecutive suitability tests for the same post be held- One year after the announcement of the result of the last suitability test.
Railway Board has the powers to relax recruitment criteria.
Railway Board is the authority competent to grant lower/upper age relaxation for recruitment of sportspersons in the Railways through talent scouting.
The tenure of National Railway Users' Consultative Council is for 2 Years.
Retiring employee has to complete how many years of qualifying service for the payment of Pension-10 years.
The minimum educational qualification for normal recruitment in PB 1 (Rs. 5200‐20200) GP‐Rs. 1800 is Class 10 pass / ITI or equivalent.
The difference between sale value and book value of a scrap item will be booked to Stock Adjustment Account.
Item not required for the purpose for which it was originally purchased is known as scrap item.
Currency of panel is counted from Date of approval of panel.
At least how many members are required for the registration of a trade union?-7
Which one of the following is correct with reference to rate of interest applicable on ‘advance to contractors’ ?----RBI bank rate + 5% simple interest.
A Railway servant who is dismissed or removed from service forfeits his/her pension and gratuity.
Rule 64 of the Railway Services (Pension) Rules, 1993- A railway servant compulsorily retired from service as a penalty may be granted, by the authority competent to impose such penalty, pension or gratuity, or both at a rate not less than two thirds and not more than full compensation pension or gratuity, or both admissible to him on the date of his compulsory retirement.
CCLMS: Coaching Crew Link Management System
ROSMOS: Rolling Stock Sanctions Management System.
NIVARAN Portal is a platform for redressal of grievances of both serving and retired employees. It has been developed in association with CRIS. Maximum period of Redressal of Grievances 30 days.
When was the UMID card scheme introduced on Indian Railways?- 2019
What will be the money value of a surrendered post?-- Mean pay + current DA.
Indian Railways Standard General Conditions of Contract (GCC) which is currently in force was issued in which of the following month and year- April 2022
A) As per the old pension scheme, the minimum monthly pension payable (under 7th CPC) is Rs. 9000/‐. (B) The amount of pension shall not be less than 50% of the last month’s pay at the time of retirement or the average of last ten months’ pay – whichever is more.
Under Disciplinary and Appeal Rules while passing orders for imposing a penalty , Disciplinary Authority should invariably pass speaking order.
Relaxation of eligibility criteria in Tenders can be done with PFA's concurrence & GM's Approval.
No liability can be incurred without budget provision. No liability can be incurred without appropriation or fresh allotment where budget provision is insufficient.
Workmen Compensation Act 1923-- provides for payment by certain classes of employers to their workmen of compensation for injury by accident.
Who can allow for Personal hearing in major penalty cases ?---Appeliate authority.
The Pension Funds gets the money from Revenue earned by Railway.
Percentage of contract value that can be paid to contractor as mobilization Advance-- 10 percent.
Budget reviews conducted on Railways are August Review and Final Modification estimates are prepared in Feb/March.
Member Staff--- The Head of Personnel (Establishment Department) at highest level i, e, at Board level
The currency of any sanction to estimate will ordinarily remain for -five years.
Name the ‘Stores’ for which there is a regular turnover caused by constant demand---Ordinary Stores
Holiday Home can be booked from respective Hqrs/division but it will be allotted maximum for 05 days.
Stock Verifier-
1) Under whose direction the Stock Verifier verifies the stock in the stores depot- Inspector of Stores Accounts.
2) SV sheet prepared by stock verifier is form - S 1260
3) Narrative Report - Report by an ISA/ASV detailing procedural irregularities in the maintenance of stock.
The Disaster Recovery Site for IPAS is being planned at Secunderabad.
Economic order quantity (EOQ) is determined by optimising between Ordering cost and carrying constant
The pre-check of the purchase order by accounts department is necessary if the value is more than 4,00,000.
Latest Railway Servants (Hours of Work and Period of Rest) Rules, were notified by the Ministry of Railways in year- 2005
A dismissed or removed Railway servant ordinarily forfeits all pensionary benefits. However, under Rule 65 of the Railway Services (Pension) Rules, 1993, the competent authority may, in cases deserving special consideration, sanction a Compassionate Allowance.
This allowance:
-
Is purely discretionary (not a matter of right),
-
Shall not exceed two-thirds (2/3rd) of the pension or gratuity that would have been admissible had the employee retired on superannuation,
-
Is granted after weighing the gravity of misconduct against the financial hardship of the individual and their dependents,
-
Is distinct from and does not affect entitlements under Provident Fund, Insurance, or other statutory dues, which remain payable as per rules.
establishments, which employ more than 250 persons.
Grants-
The demand for grant as finally approved by the Parliament are called Budget Grant.
Based on Budget Estimate - Budget Grant is given
Budget Estimate is for next Year.
Based on Revised Estimate - Revised Grant is given
Revised Estimate is for Next Year.
Based on Final Modification - Final Grant is given.
FME ( Final Modification Estimate ) -for Current year - Due in Feb.
After merger of railway budget to general budget,only one demand for grant is allotted.This merger has been done based on Bibek Debroy Committee
Appropriations (Charged)-
Those sanctioned by President without reference to parliament are called Appropriations.
Budget Order -
Railway grants and Appropriations for a year are distributed by Railway Board to various Railway Administrations directly under Railway Board through Budget Orders.
Budget Allotments-
Grants and Appropriations distributed to various Divisions and spending units are called Budget Allotments
Government expenditure is divided into two parts-
1. Voted - made from consolidated fund of India
2. Charged - Charged from consolidated fund of India.
Article 113(1) - Charged Expenditure is not subjected to vote of parliament.
Article 113(2) of Constitution - Voted expenditure
Abstract Estimate- For obtaining Administrative Approval
Detailed Estimate- For obtaining Technical Sanction of competent authority.Cost should not exceed Abstract Estimate.Prepared in sufficient Detailed.Detailed Estimate is not required for work less than 5 Lakh.
Supplentary Estimate - An item of work, which is found later,should be considered as being a part of an estimate already prepared and sanctioned.
Revised Estimate-
1. If the expenditure on a work likely to exceed the sanctioned cost.
2. Prepared and submitted for sanction of the competent Authority.
3. Prepared based on earnings/ expenditure trends of first five months and projections for the balance period.
For open Line Works-
a) Abstract Estimate
b) Detailed Estimate
c) Supplentary Estimate
d) Revised Estimate
For Construction of New Line Projects:-
a) Project Abstract Estimate
b) Construction Estimate
c) Completion Estimate
Hierarchy of classification of Govt Expenditure
Major head --- Sub Major head ---Minor Head --- Sub Head ---- Detailed head--- Primary Unit ( PU)
In the work segment Minor head is plan head.
Primary Units-
PU 1- Basic pay of officers/ employees
PU 2 - DA
PU 3 - BONUS
PU 4 - HRA
PU 7 - Transport Allowance
PU 8 - NPS CONTRIBUTION FROM GOVT
PU 10 - KILOMETER ALLOWANCE TO RUNNING STAFF
PU 11 - OVERTIME ALLOWANCE
PU 12 - NIGHT DUTY ALLOWANCE
PU 13 - OTHER ALLOWANCE
PU 14 - FEE & HONORARIA
PU 15 - TRANSFER ALLOWANCE
PU 16 - TRAVELING EXPENSES
PU 17 - AIR TRAVEL EXPENSES IN LIEU OF PASS
PU 18 - OFFICE EXPENSES
PU 19 - RENTALS FOR P & T PHONES
PU 20 - LEAVE ENCASHMENT
PU 21 - ADVERTISING EXPENSES
PU 22 - UTILITIES INCLUDING WATR BILLS
PU 23 - RENTAL FOR OFFICE EQUIPMENT
PU 24 - Printing & Stationary incl:
PU 25 - CEA ALLOWANCE
PU 26 - Rembursement of Medical EXPENSES
PU 27 - Stock Items through store
PU 28 - Non Stock item through Direct purchase
PU 29 - Payment to Re engaged staff
PU 31 - Fuel Direct purchase
PU 32 - Contractual Payment
PU 39 - Air travel- Domestic
PU 40 - Air travel- Foreign
PU 42 - Arrears of pay
PU 43 - Arrears of DA and DR
PU 53 - All india LTC
Re appropriation Powers of Railway Board-
Not Allowed-
1. Revenue to Capital or capital to revenue within Grant not allowed.
2. Voted to Charged or charged to Voted is not allowed.
3. One source of Finance ( capital,RRSK etc) to Other source of fund ( capital,RRSK etc) is not allowed.
4. One demand to other demand
5. One Civil grant ( SBF,HBA,PC) to another civil grant.
6. One Major head to another Major head.
Allowed-
1. One Sub Major head to Another Sub Major Head within same Demand.
2. One Plan Head to Another Plan head.
3. One source to another within same plan head.
Re appropriation Powers of Zonal Railways (GM)
Allowed-
1. Within Same primary Unit under same Sub Major Head.
2. From one itemized pink Book work to another itemized pink book work in Same plan Head.
3. From one work of Law book item to another work of Law Book.
4. One PU to others.
Important points about Re appropriation Rules
1. Prior Finance Concurrence is required.
2. Sanction order of Re appropriation should be generated from budget VPN to VeRBS- VPN enabled Rail Budget System through Re appropriation Module only.
Grant 16-
1) New lines
2) Electrification Project
3) Track Renewal
4) Staff Quarter
5) Amenities for Staff
6) Passenger Amenities
Classes of Tender -
1) By advertisement (Open tender)
21 Days is Normally period of advertisement for open tender
For Open tenders upto 1 Cr, Notice period can be reduced to 14 days with Finance concurrence.
Ensure availability of funds before calling open tender
2) By direct invitation to limited numbers of firms (limited tender)
If it is not practical to to call open tender, limited tenders may be invited with concurrence of FA & CAO and approval of competent authority.
Limited tenders to be invited from Contractors borne on approved list.
3) Special Limited tender-
i) Work of specilized nature
ii) Work of urgent nature
iii) Consultancy services
No of tenderer should be preferably 6, but not less than 4
Tenders need not to be born on approved list.
3) By invitation to one firm/contractor
Direct Acceptance of tenders -Works
1) Constituiting the tender Committee is not required for awarding work upto 50 lakhs.
2) By SG or JAG or Sr.Scale Officers ( Independent charge)
3) Tendering through E tender and Open tender.
4) Minimum Notice Period- 21 days
5) Ensure availability of funds before calling open tender.
6) L1 can not be bypassed.
PVC ( Price variation Clause)
1) Used to resolve conflict between Contractors and Railway due to variation in prices.
2) To protect the interest of Contractors as well as Railways against the rising and declining prices of components of the contract respectively.
3) Applicable for Contractors above 5 Cr.
Two Packet System-
1) The main object is to assess the tender technically without being influenced by the financial bids.
2) The tender will submit his offer in two sealed packets.
First packet - Technical and commercial offer
Second Packet - Financial offer
Both sealed Packet should be kept and sealed in one envelope.
3) If the offer of first packet is acceptable by Competent authority, then only the second packet will be opened and tender will be finalized in Normal manner.
4) If first packet is not acceptable for the Tender committee, the second packet of such tender will be returned to party without open.
5) In two packet system, tenderer shall keep the offer open for a minimum period of 90 days.
6) Above 10 Cr , it is Mandatory.
Force Majeure Clause -
1) It means unforseen circumstances that prevent someone from fulfilling a contract such as act of God,war, flood etc.
2) No LD ( liquidated damage) to the Contractor in this case.
3) The supplier shall notify the purchaser within 21 days for store contracts.
4) For Works contract,this period is 30 days.
5) Either party shall have option to terminate contract on expiry of 60 days for store contracts from commencement of such force Majeure without financial repurcation.
6) For Works contract,this period is 120 days.
Demand Number-
Demand Number 7- Plant and Equipment
Demand No 8 - Rolling Stock and Equipement
Demand no 10 - Fuels.
Demand Number 11- Staff welfare and Amenities
Demand Number 13 - Provident fund, pension and other Retirement benefits.
Demand Number 16 - Signal and telecom works.
Financial Eligibility Criteria -
The tenderer must have minimum average annual Contractual turnover of V/N.
Where V is value of Contract and N is Number of years prescribed for completion of work.
Plan head 65 - training/HRD
As per GCC Contractors Authorized Engineer shall be a graduate engineer with 3 years of experience.
Pink book - Cost more than 50 Crore. Sanctioned by Railway Board
Law book- Cost less than 50 Crores. Sanctioned by GM.
Plan head 11 - Coordinator is PCOM.
Plan head 41 - Procurement of plant and Machinery.
Next below rule - proforma promotion.
Article 266 - Consolidated fund of india
Para 62 of GCC - Terminal of contract .
Plan Head 35 - Electrification
Review of Expenditure-
Railway Administration must review their expenditure in August .
Seniority list is published once in years.
Charged official can seek copies of relevant documents for preparation of defence within how many days?--10 days.
Age limit for recruitment through Open Adv. against sports quota shall be between 18 and 25.
Maternity leave to female Railway servants enhanced from 135 days to 180 days wef 01.09.2008.
Pension can be granted to a superannuating Railway employee pending D&A case- Provisional pension.
An Appropriation Account in Indian Railways compares the actual expenditure against the Parliament-voted grants and President-sanctioned appropriations for a financial year. It is signed by GM and PFA.
Additional post allowance-- if additional charge exceeds 45 days.
Suspense Head is a temporary accounting category for transactions that cannot be booked to final account, like unknown receipts or expenses, ensuring monthly accounts reflect reality before clearing.
Infrastructure and Project Monitoring Division (IPMD).
Total monthly remuneration and pension drawn by retired employee re engaged on contract basis cannot be more than Last Pay Drawn with DA.
Maximum age limit for retired railway employees to be engaged in exigencies of service is 65 years.
Age Relaxation for direct recruitment for SC/ST Candidate-- 5 Years.
Extension of joining time after date of offer of appointment is six months.
RELHS--Retired Employees Liberalised Health Scheme.
Government account of Indian Railways is known as Finance Account.
Ministry of Labour is authority to authorise a Railway servant as supervisor.
There are two associations of Gazetted Officers in Railway
1) All India Railway Promotee Officer's association
2) All India Railway officers Association.
Type of pensions in Railway- (Total 06)
1) Superannuation Pension- Retiring after age of 60 Yrs.
2) Retiring Pension - For those permitted to retire after 20 yrs of service or voluntarily after 55 years of age.
3) Invalid pension--Granted for retirement due to medical unfitness or de categorization.
4) Compulsory Retirement Pension - For employees forced to retire as a penalty.
5) Family Pension - Provided to family due to death of employee while in service or after retirement. An unemployed son is eligible for family pension upto the age of 25 yrs or his appointment.
6) Extra ordinary Pension - For disablement or death linked to government service.
Methods of Expenditure Control--
1) Budgetary Control and Financial Review.
2) Internal Audit and CAG Audit
3) Review of Unsanctioned and Objectionable items of Expenditure.
Retired Employee can be office bearers of Recognized union at Divisional level -- 02.
GAAP- Generally Accepted Accounting Principles.
RESS- Railway Employee Self service.
IRMS - Indian Railways Management service
Service Records of Gazetted Officer is maintained by Account Department.
Ceiling limit of each Out of turn work sanctioned by GM - 2.5 Cr.
Functions of Account Department -
1) Financial Advice
2) Account keeping
3) Internal Check
Recovery of Cooperative Society from employee can be maximum 75% of employee salary at one time.
Reply of draft para must be sent by personal signature of GM.
Number of levels in Pay in 7TH Pay Commission- 18
Grants are voted by parliament.( Voted funds)
Appropriations are charged as sanctioned by President of India( Charged Funds).
President of India, vice President of India,speaker,CAG etc are paid from Charged fund.
Erstwhile demand ( 1 To 16).( Old Demand )
Plant and Equipment- 07.
Revenue -1 to 15.
Capital- 16 only.
Leave for Blood Donation -1 day C/L.
Subscription in old pay scheme by employee - 8.33 %.
Article 311 (2) - Principle of Natural Justice.
IREC - Indian Railway Establishment code.
Pass to Unmarried and unemployed Son - 25 Yrs or his appointment which is earlier.
Railway fund -
Under this account
1) Consolidated fund
2) Contingency fund
3) Public Account
are accumulated in book of RBI.
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